Central Illinois Geocaching Association
CIGA

Meeting minutes

• Feb 18, 2007
• Dec 10, 2006
• Oct 15, 2006
• Aug 13, 2006
• Jun 11, 2006
• Apr 09, 2006
• Jan 29, 2006
• Sep 18, 2005
• Apr 17, 2005
• Feb 22, 2005
• Jan 16, 2005
• Dec 05, 2004
• Oct 24, 2004
• Oct 10, 2004
• Oct 3, 2004
• Bylaws - draft

Club Bylaws

This is a second draft and includes some of the discussion from the October 24^th CIGA meeting.

Recent changes are in red text. Please send your comments to grompot(at)ameritech.net or post them to the bulletin board.Once we get an approved set of club bylaws it will become a page on our website

BYLAWS OF THE Central Illinois Geocaching Association

I. TITLE

The name of the association shall be Central Illinois Geocaching Association, hereafter referred to as "association".

II. OBJECT

A. The prime object of the association shall be the promotion and encouragement of Geocaching in the central Illinois area.

B. In furtherance of objective , this association may hold events, maintain a Web-site for club information and an on-line bulletin board for routine communications, conduct demonstrations, obtain publicity in magazines and newspapers; and do all such other things as may be conducive to the encouragement of Geocaching.

III. AFFILIATION

This association is not affiliated with any other organization.

IV. MEMBERSHIP

Individuals who wish to participate in the activities of this organization shall submit dues of $10.00 per year for each userID and an application for membership (will be available obn-line.

V. GOVERNMENT

A. The management of this association shall be vested in a Board consisting of 7 members elected by association members for a one-year term. The board quorem needed for meetings and decision is 4 members. The association will operate on the majority consensus basis. Information concerning the association and events will be posted to the association bulletin board for comments from all members. The board may replace board members not participating in two consecutive meetings.

B. Board meetings and Officers:
1. Meetings will be held on as needed basis (at a minimum quarterly for planning events and conducting association business. Board meetings will be announced in the bulletin board and are open to all members.
2. A Discussion Leader will be chosen prior to each meeting to arrange an agenda and to focus the discussion on the agenda topics. New business may be introduced during the meeting. The Discussion Leader role should be periodically rotated among the board.
3. Secretary - to record minutes at meetings, post the minutes on the bulletin board, and, when requested by the board, to accept assignments involving correspondence and the keeping of records.
4. Treasurer - to administer all financial dues and to have authority to sign or disburse necessary appropriations, as directed. An abbreviated report each month will be provided to the board and also published in the bulletin board.
5. Active member – is defined as any member who has paid dues within the last year, AND ALSO has participated in an event, board meeting, or participated via the Web in association activities

D. Term of office
Officers are appointed by the board on an indefinite term and can be changed at anytime.

E. Elections
1. Officers shall be elected by a majority vote of those present at the meeting.

F. Procedural requirements
1. Every effort will be made to discuss any measures coming before the group and to seek comments from members by use of the bulletin board.
2. A majority consensus of the members present is necessary to pass ordinary measures. All measures shall be deemed ordinary except those proposing a constitutional amendment. Members unable to attend the meetings can comment using the bulletin board.
3. Bylaws amendment
a. A bylaw amendment may be accomplished by a two-thirds vote of the members present at the meeting and by votes cast on the bulletin board.
b. Only those who have been members of this organization for 30 days prior to the proposal of such an amendment may vote upon such.
c. All members must be notified by e-mail and posting on the bulletin board at least 7 days prior to voting that bylaw amendments will be discussed and voted on.
5. Meetings will be held at least once each quarter and more frequently if needed. Meetings can be called by consensus agreement of the board.

VI. FINANCES

A. Dues shall be as determined by a majority of the members present at a business meeting and shall not be changed more often than once per year.

B. This is a non-profit organization. Dues, entry fees, and other monies received by the organization will be spent entirely for carrying out the stated purpose to the organization.

C. No part of the net earnings of the club shall inure to the benefit of its individuals.

D. This organization shall be empowered to participate in fund-raising activities.

VII. DISSOLUTION

In the event of dissolution of this association, the funds in the treasury, after all creditors have been paid, by decision of the board shall be either

Divided and returned the active members.
Donated to a non-profit organization.

For reading and comparison http://www.rrca.org/publicat/howstart.html (used for the prototype above) or search Google on “club bylaws samples”